Terms and Conditions

Definitions

For the purposes of these Terms:

• "Receiptu", "we", or "us" means Receiptu B.V.
• "Client", "you", or "your" means the individual or legal entity using the Services.
• "Services" means the Receiptu platform, including all features, tools, and functionalities made available to the Client.
• "Platform" means the Receiptu website, applications, and related infrastructure.
• "Client Data" means any data, documents, or information uploaded or submitted by the Client to the Platform.
• "Output" means any data, calculations, or results generated by the Services based on Client Data.

1. Scope of Services

Receiptu provides digital tools that process invoice data using OCR (Optical Character Recognition) and artificial intelligence for the purpose of extracting invoice information and calculating VAT (BTW) amounts. We do not:

• Submit tax returns to the Belastingdienst or any authority;
• File, review, or audit any financial reports;
• Provide legal or tax advice;
• Guarantee the accuracy of processed data without user validation.

The Client remains solely responsible for verifying, reviewing, and using any output generated by our service.

2. No Professional Advice

All information provided through Receiptu's platform is for informational purposes only and is not intended to constitute legal, tax, or accounting advice. You are responsible for consulting with qualified professionals before relying on any output generated by our services.

3. Client Responsibilities

You agree and acknowledge that:

• You are solely responsible for the accuracy and completeness of any data you upload to the platform.
• You must review all calculated VAT amounts before using them in any tax filings.
• You are responsible for ensuring that your use of the service complies with applicable laws, including but not limited to tax reporting and record-keeping obligations.
• You must maintain backup copies of your records and documents independently of the Receiptu platform.

4. Fees and Payment

Certain features of the Services may require payment of fees as described on the Platform or in a separate agreement.

• All fees are exclusive of VAT and any other applicable taxes, unless stated otherwise.
• Fees are billed in advance on a subscription basis, unless otherwise specified.
• You authorize Receiptu to charge the applicable fees using your selected payment method.
• Failure to pay fees when due may result in suspension or termination of your access to the Services.
• Except where required by law, all fees are non-refundable.

If pricing or fees change, we will notify you in advance. Continued use of the Services after the effective date of the change constitutes acceptance of the updated fees.

5. No Liability

To the maximum extent permitted by applicable law:

• Receiptu's total liability arising out of or in connection with the Services shall be limited to the total fees paid by the Client to Receiptu in the six (6) months preceding the event giving rise to the claim.
• Receiptu shall not be liable for any indirect, incidental, consequential, special, or punitive damages, including loss of profits, revenue, data, or business opportunities.
• Nothing in these Terms excludes or limits liability for gross negligence, willful misconduct, or liability that cannot be excluded under applicable law.

6. Data and Privacy

Your data is processed in accordance with our Privacy Policy and the applicable laws of the EU General Data Protection Regulation (GDPR). Receiptu acts as a data processor, and you remain the data controller.

Receiptu will implement reasonable technical and organizational measures to protect your data, but we do not guarantee that the platform will be error-free, secure, or continuously available.

A data processing agreement ("DPA") forms part of these Terms and governs the processing of personal data under applicable data protection laws. Where required, the DPA will be made available to the Client upon request or via the Platform.

7. Intellectual Property

All intellectual property rights in the platform, including software, algorithms, and trademarks, are owned by or licensed to Receiptu. You are granted a non-exclusive, non-transferable, limited license to use the platform solely for your internal business use.

8. Availability and Maintenance

Receiptu will use commercially reasonable efforts to make the Services available. However, the Services may be subject to temporary interruptions due to maintenance, technical issues, or factors outside of our control.

We do not guarantee uninterrupted or error-free operation of the Services.

9. Suspension and Termination

Receiptu reserves the right to suspend or terminate access to the platform at any time, with or without notice, in the event of:

• Violation of these Terms;
• Legal obligations requiring suspension;
• Maintenance or technical upgrades.

You may terminate your use at any time. Upon termination, your access to the platform and processed data may be revoked, except where otherwise required by law.

Upon termination of your access to the Services, you will have a limited period of thirty (30) days to export your Client Data, unless otherwise required by law. After this period, Receiptu may delete Client Data in accordance with its data retention policies.

10. Modifications

Receiptu may update these Terms from time to time. We will notify you of significant changes via email or the platform. Continued use of the services constitutes acceptance of the revised Terms.

11. Contact

If you have any questions regarding these Terms, please contact us at:

Receiptu B.V.

Email: [email protected]